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Filed Under:   Asana news, Reviews
 

If you use Gmail, stop using Asana’s “email-to-task” and start using this Gmail add-on

Asana has always had a straightforward way to forward emails into Asana using a special [email protected] address. But that system has always left a few things to be desired...no way to add due dates, assign projects easily, or link back to Gmail.

Asana has partnered with Google to release Asana for Gmail, which is available in the G Suite Marketplace. It helps you turn emails into tasks without leaving your Gmail inbox. This is a native part of Gmail regardless of what browser you use; it's not a Chrome extension.

Here's the details you need to know

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Filed Under:   Asana news, Best practices
 

Add start dates to tasks for more notice

Asana recently introduced task start dates for Asana Premium customers. Now in addition to a task's due date, you can select the date work should start so your team has more warning about when to begin.

There are basically two use cases (and a bonus) where adding start dates makes sense. Let's take a look.

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Filed Under:   Asana news, Best practices
 

Use “comment-only” projects in Asana to avoid unwanted edits

Asana recently introduced "comment-only" projects for Asana Premium customers. This is a new type of project membership permission that allows users to view tasks, ask questions, and understand timelines without the opportunity to accidentally cause unwanted edits.

We have long advocated for better permission management, and this a great step in the right direction that shows Asana is unceasingly working to make their product better.

Here's how it works.

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Filed Under:   Reviews
 

Track time & monitor employee activity with Hubstaff & Asana

Hubstaff is a time-tracking and employee monitoring solution available for Windows, Mac, Linux, Chromebook, iOS, and Android.

Hubstaff's Asana time-tracking integration allows employees to track time on their Asana tasks. When they're done working on a task, they can mark it as completed from Hubstaff and the time will be posted to the Asana task.

Integrating Hubstaff and Asana only takes a few minutes and after that there are automatic updates (project teams stay synced). The Hubstaff reporting area is a nice way to see the exact time spent working on project tasks.

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Filed Under:   Best practices, Management tips
 

Create powerful task templates in Asana

One of the biggest time-saving features of Asana is creating and re-using templates. We've written previously about project templates that are like master checklists that help you stay organized and avoid forgotten tasks "falling between the cracks."

But templates can also be extremely powerful at the task level rather than the project level. Projects work great for larger endeavors like events, onboarding new employees, or publishing a magazine. But sometimes using tasks (with subtasks) fits other workflows better, like writing a blog post, following up with a new sales lead, fulfilling an order, or requesting work from a designer.

We've consulted many types of organizations to assist in developing task templates, from universities to CPAs to marketing agencies. Here's a few questions to ask as you're building task templates in Asana.

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Filed Under:   Best practices, Management tips
 

6 tips for making time-saving Asana templates

One of the biggest time-saving features of Asana is creating and re-using templates. Templates are like master checklists that help you stay organized and avoid forgotten tasks "falling between the cracks."

I first learned the power of Asana templates when I was doing event planning. An event that would take days to plan previously would take less than 30 minutes by simply tweaking a pre-existing template we had created in Asana. Over 150 tasks were created and assigned in about 10 seconds.

If you want to improve your systems, delegate more easily, establish accountability, and allow more time and brain power for creativity, you need to use templates.

We've consulted many types of organizations to assist in developing templates, from universities to CPAs to marketing agencies. Here's a few questions to ask as you're building templates to build effective, time-saving templates.

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Filed Under:   Best practices
 

How to list all the projects where you are project owner

There isn't an easy way to sort projects in Asana, like by project owner. However, by using an advanced search report, we can isolate which projects belong to a specific person and still come up with that list.

This is helpful if you want to know, "What are all the projects I'm the project owner of?" in case you need to make project status updates or organize your projects.

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Filed Under:   Asana news
 

View Asana release notes for latest product changes

Asana moves fast. They are constantly tweaking the product and adding new features. But it can be a little challenging to keep up with product changes because there has been no place to see what they are actually doing...until now.

We've created a page that tracks all the official release notes so you can stay on top of what Asana's engineers are doing behind the scenes. It's also a dashboard for any system outages that have occured. So if something seems different or you're wondering, "Is Asana down right now?" just check this out.

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