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Filed Under:   Asana news, Management tips
 

Asana shares future product roadmap: Automatic project scheduling, resource planning, OKR tracking

Justin Rosenstein, an Asana co-founder, recently offered a rare look at Asana's vision for their future product roadmap. The video talked about innovation beyond the new Timeline, focusing on some new features based on machine learning that are only possible with today's technology.

The new UI demo seems like it's still potentially years away, but offers some pretty neat ideas and improvements. Check it out!

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Filed Under:   Asana news, Reviews
 

Asana releases new Timeline view (i.e. Gantt charts)

One commonly requested feature by project managers for Asana is a Gantt chart view for projects. As we predicted, Asana just released a new view for this called Timeline. Timeline is a Premium-only feature as it requires Start Dates (which is also a Premium feature).

The purpose of the Timeline is to visualize how work is progressing and make adjustments as needed. It also makes dependencies much more apparent so you can focus on the critical path of a project.

Here's more information about how Timelines will work in Asana.

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Set communication expectations for your team

A common question we field in our workshops is, "How often do I need to check Asana?" It's a little tricky to handle since different types of roles have different requirements about notifications (i.e. administrative assistant vs. maintenance worker). But our best response is, "How often do you check your email? Probably that much." That's because Asana should become the de facto place to see new tasks and work communication.

But there is often still confusion around when to use Asana rather than some of the other tools you may be using, like email, Slack, phone calls, meetings, etc. What if you need an immediate answer? Does that change anything?

We suggest you create an Asana conventions (or policies) document to set expectations for your team. And part of that document should outline communications protocol for your team.

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Meet Screenful, Asana’s dashboards on steroids

Asana is a fantastic tool, but one area that could use improvement is with reporting. One tool that has stepped up to provide better visual dashboards is Screenful

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Screenful focuses on improving communication between all stakeholders in software development (especially using an Agile methodology), but it's generic enough that it works for all sorts of teams that use a "Not Started, In Progress, Done" approach. Examples of customer use cases include tracking things like manufacturing, sales pipelines, marketing campaigns, house building, order processing, content production, and more.

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Filed Under:   Best practices
 

Event Planning with Asana

Prior to founding Asana Training, I led a nonprofit that frequently planned events for upwards of 1000 people. I quickly learned how fantastic Asana is for event planning, and it became an indispensable part of our workflow.

The key to planning a recurring event using Asana is to create a Project Template. I've helped clients in a variety of industries do this for events such as college graduations, investor pitches, industry conferences, and more. Asana handles each event type flawlessly.

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Filed Under:   Asana news
 

Asana changes “Guests” in Premium Workspaces, increasing paid user counts

Asana, Inc. recently changed their pricing structure for Premium Workspaces by counting external users (like contractors or clients) as part of the paid user count. Previously, some users were considered "guests" and did not count towards Premium member counts.

For Workspaces, the term "Guests" is no longer used, and instead they are called "Limited Access Members." If your team uses a Premium Workspace (rather than an Organization) and invites many contractors or clients to collaborate, your pricing tier may have increased significantly.

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Filed Under:   Best practices, Management tips
 

Jira + Asana Integration: How-to & Options for Syncing

We're big fans of Asana here at Asana Training...obviously. But sometimes there are other teams or departments using other tools—like Jira, developed by Atlassian—and you want to sync your workflows with theirs without having to force everyone to use the same project management system.

It is common for software engineers, developers, and other technical specializations to gravitate towards Jira for its more regimented approach of issue tracking. But there is often conflict when the marketing and product teams need to collaborate with the engineering team because they tend to hate Jira and gravitate towards the better user experience of Asana.

Good news! It is definitely possible to sync Asana with Jira so that projects and tasks are automatically updated, and different teams can use whichever tool is preferred on a case-by-case basis.

The method for doing this is to use a 3rd-party tool made for integrating apps and services. Here's the complete guide to syncing Asana and Jira.

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Trello + Asana Integration: How-to & Options for Syncing

We're huge fans of Asana here at Asana Training...obviously. But sometimes there are other teams or departments using other tools—like Trello, for example—and you want to sync your workflows with theirs without having to force everyone to use the same project management system.

Good news! It is definitely possible to sync Asana with Trello so that projects and tasks are automatically updated, and different teams can use whichever tool is preferred on a case-by-case basis.

The method for doing this is to use a 3rd-party tool made for integrating apps and services. Here's everything you need to know.

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